Legal

Privacy Policy

How we collect, use, and protect your personal data.

Last updated: March 2026  ·  Effective date: January 2024

Short version: We only collect the information you voluntarily send us through our contact form. We do not use tracking cookies, we do not sell your data, and we do not share it with third parties except as required by law.

1. Who We Are (Data Controller)

The data controller responsible for your personal data is:

This Privacy Policy applies to personal data processed through the website diocletian.org and any communications with us.

2. What Personal Data We Collect

Contact form submissions

When you submit our contact form, we collect:

  • Your name
  • Your email address
  • Your company or organisation name (optional)
  • Your area of interest (selected from a dropdown)
  • Your message

Email and direct communication

If you contact us directly by email or phone, we may retain records of that communication, including your name, contact details, and the content of the correspondence.

Website usage data

This website does not use tracking cookies or analytics software. No personal data is collected automatically through your browser when you visit this site.

3. How We Use Your Data

We use the personal data you provide solely for the following purposes:

  • To respond to your enquiry or message
  • To discuss potential projects or engagements
  • To fulfil any contract or pre-contractual obligations

We do not use your data for marketing, profiling, or automated decision-making.

4. Legal Basis for Processing

Our legal basis for processing your personal data is:

  • Legitimate interest (Article 6(1)(f) GDPR) — responding to business enquiries is a legitimate interest of Diocletian.
  • Pre-contractual measures (Article 6(1)(b) GDPR) — where communication relates to a potential engagement or contract.

5. Who We Share Your Data With

We do not sell, rent, or share your personal data with third parties for commercial purposes.

We may disclose your data only in the following circumstances:

  • Where required by law, regulation, or court order
  • To our email service provider, solely for the purpose of delivering and receiving your message (these providers are bound by their own data processing agreements)

6. How Long We Keep Your Data

We retain contact form submissions and related correspondence for a maximum of 3 years from the date of contact, or until the purpose of communication has been fulfilled, whichever comes first.

If a business relationship develops from your initial enquiry, we may retain relevant data for the duration of that relationship and for a further period as required by applicable legal and tax obligations.

7. Your Rights Under GDPR

As a data subject under European data protection law, you have the following rights:

  • Right of access — you can request a copy of the personal data we hold about you.
  • Right to rectification — you can request that we correct inaccurate or incomplete data.
  • Right to erasure — you can request that we delete your personal data, subject to any overriding legal obligations.
  • Right to restriction of processing — you can ask us to limit how we use your data in certain circumstances.
  • Right to data portability — you can request a portable copy of your data in a structured, machine-readable format.
  • Right to object — you can object to processing based on legitimate interest at any time.

To exercise any of these rights, please contact us at info@diocletian.org. We will respond within one month of receiving your request.

8. Right to Lodge a Complaint

If you believe we have processed your personal data unlawfully or in breach of GDPR, you have the right to lodge a complaint with the relevant supervisory authority.

In Spain, the supervisory authority is:

  • Agencia Española de Protección de Datos (AEPD)
  • C/ Jorge Juan, 6 — 28001 Madrid, Spain
  • Website: www.aepd.es

9. Cookies

This website does not use cookies to track your activity or identify you. No analytics, advertising, or social media tracking scripts are loaded by this site.

Some browsers may store session data locally as part of normal browser operation, but this is not set or controlled by Diocletian.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be reflected on this page with an updated "Last updated" date at the top. We encourage you to review this page periodically. Continued use of the website after any changes constitutes your acceptance of the updated policy.

11. Contact Us

For any questions, requests, or concerns regarding this Privacy Policy or how your data is handled, please contact us: